Admin Officer Jobs in Hangu at Secours Islamique France-SIF

Job Description

Secours Islamique France (SIF) is a Non-Governmental Organization of international solidarity based in France.

Founded in 1991, SIF is a non-profit and non-political organization that intents to help, to bring relief and to protect the lives of those threatened by natural disasters, armed conflicts or by economic collapse.

SIF intervenes in more than 20 countries around the world through operations of emergency aid, recovery and development.

SIF provides its help since more than 20 years in the respect of the cultural diversity, without any distinction of origin, religion or sex.

Based in Hangu KP under the supervision of Project Manager, Admin officer is overall responsible for all financial management, HRM and administration related tasks.

He/she is an expert in NGO Administration and Financial & HR management of operational program.

He/she is:

Part of the finance and HR team, as a key player;

The Admin officer by assisting Admin and finance coordinator is overall responsible for preparing financial statements, maintaining cash controls, Finalizing the payroll, financial reports, follow ups and administration and managing expats visas.

Performing all actions and producing all documents, feedbacks and links that will allow the SIF to achieve its objectives and provide self-audit and monitoring capacity.

Accounting and invoices & Allowance Payment:


Prepare the Financial follow-up of SIF activities (expenses follow-up, budget follow-up)

Maintain up-to date knowledge of and implement national government requirements and regulations related to financial matters such as income tax, Sales Taxes social security, etc

Monthly closure of the accounts (Check all invoices and writings, prepare the final excel file, match advances and group invoices, import the accounting in Saga).

Preparation of Monthly Closing Documents (Inventories, Bank Reconciliation,  etc)

Ensure the respect of the procedures before any payment (validation form, etc)

Review all the payments documents for proper coding and supporting documents.

Prepare sending of accountancy archives to country office (edit packing list, follow up listing of archives)

Supervises the archiving of the accounting documents in the field and its transmission to the CO.

Managing the Cash flow:


Management of the Cashbox (Check the invoices, Process all advances, all payments, enter the information needed in the cashbook, daily/monthly inventory, weekly/monthly check, etc).

Prepare the Cash flow forecast after validation of Project.

Submit the cash forecast on HQ format to Admin Coordinator after consultation with other department

Record and follow up all administrative expenses in the Monthly Expenses Follow-up.

Cross check the monthly payroll for all staff.

Organize and ensure the withdrawals from the bank, the money changing and transfers to field bases

Follow-up all documents concerning the bank (local funds received, transfer request letters, etc.).

Ensures good relations with the bank, investigates and acts as an advice about bank procedures.

Prepares requests for the bank (financial operations, administrative management of SIF accounts).

Ensure advance request/BCI is prior validated/approved by budget holder before doing any cash payment.

Tax Management


Ensure that withholding Income & Sales Tax deductions are as per Govt of Pakistan rules and deposited to Government

About the Company

Company Name: Secours Islamique France-SIF

Location: Hangu

Functional Area: Accounts, Finance & Financial Services

About Secours Islamique France-SIF

We are exporters of rice around...